Count the boards, committees and people who need access before comparing board-portal prices. BoardPro charges per board with unlimited users but separate subcommittee charges; Boardable prices user seats; OnBoard includes committees within its packaging but varies the meeting tools by tier. Diligent Boards and Nasdaq Boardvantage require scoped enterprise proposals. The strongest choice is the one that preserves the right meeting record and access boundaries at a predictable operating cost, rather than the one with the longest list of AI features.
What the buying decision includes
A board portal should connect preparation, restricted materials, the meeting, approved decisions and follow-up. It does not decide whether a board’s procedure meets its governing rules. Apply the same requirements to each proposal: who can see confidential committee material, how late pack changes are distributed, who approves minutes, what happens between meetings and how a departing member loses access. Count staff, observers and committee participants separately from directors.
| Product | Useful starting point | Commercial boundary | Most important qualification |
|---|---|---|---|
| Diligent Boards | A wider governance workflow with board preparation and controls | Tailored enterprise proposal | Contract the board product, AI functions and connected services explicitly |
| OnBoard | A complete meeting cycle with tiered governance tools | User/plan quote; committees included | Premium adds minutes and approvals; Ultimate adds broader governance controls |
| BoardPro | A board wanting a clear per-board subscription | Unlimited users; paid subcommittee subaccounts | Premium adds voting, e-signatures and between-meeting tools |
| Boardable | A nonprofit preferring per-user packaging | Every platform participant uses a seat; annual billing | Observers count; video and AI depend on the plan |
| Nasdaq Boardvantage | A portal across boards, entities and committees | Scoped all-inclusive quote | Confirm entity/user scope and separate available AI from coming-soon features |
Diligent Boards
Diligent Boards combines board-book preparation, role-based access, audit trails, messaging, voting and follow-up tools. Its current product page also describes AI-assisted book preparation, summaries and minutes. That makes it relevant when the corporate secretary wants a board-specific workflow connected to a broader governance environment. Each generated summary or draft still needs an accountable reviewer before it becomes the board’s record. Diligent Boards official source.
Diligent’s pricing process produces a tailored package around organization size and requirements. The company also sells separate governance, risk and compliance products; a broad suite description is not evidence that every capability is included in a Boards subscription. Name the required board, committee, training, integration and AI functions in the quote. Shortlist it when that coordinated scope matters, then assess the actual offer rather than importing advertised savings into your budget. Diligent Boards official source.
OnBoard
OnBoard Essentials includes agenda/book building, annotations, resource materials, permissions and meeting integrations. Premium adds minutes, approvals/e-signatures, surveys and task management. Ultimate adds items including SSO, assessments and linked subsidiary accounts. This is a substantive meeting-cycle distinction: a board that needs a single record from agenda through approved minutes should not price Essentials as though it includes every Premium workflow. OnBoard official source.
Pricing depends on plan and users, while the current packaging states that committees cost nothing extra. AI Assist, AI Assist Pro and AI Suite have separate inclusion and add-on boundaries. Compare the exact historical material they can search and which AI meeting tools are included. OnBoard is particularly worth a quote when many committees share a governance process, but unlimited groups do not mean unlimited users or that all governance modules are present. OnBoard official source.
BoardPro
BoardPro organizes agendas, board packs, minutes, actions, decisions, interests and governance documents around the board. Premium adds features such as voting, annotations, e-signatures and between-meeting tools. That structure suits a board seeking a defined operating routine without pricing every occasional participant as a separate subscription. The choice between Essentials and Premium should follow the approval and between-meeting work the secretary actually manages. BoardPro official source.
The current U.S. commercial offer lists Essentials at US$1,650 per board annually, Premium at US$2,750 and Ultimate at US$4,400, with unlimited users. Subcommittees are billed separately at US$825 annually each; monthly terms and qualifying nonprofit/school offers differ. The user allowance is therefore useful for a large participant list, but committee structure can change the total. Price board and subcommittee counts together, along with any personalized onboarding. BoardPro official source.
Boardable
Boardable offers meeting preparation, documents, approvals and governance tools for nonprofits. Its plans distinguish Essentials, Professional and Professional+. Professional adds e-signatures and governance forms; Professional+ adds AI minutes/transcripts, unlimited surveys and included Boardable Video. Boards using an existing meeting service should compare the actual integration and workflow rather than assuming they must replace video hosting. Boardable official source.
Annual per-user pricing counts everyone added to the organization, including administrators, board members, committee members and observers. A person who mainly reads materials still needs a seat. Video is optional on lower plans and included in Professional+. This makes participant scope a first-class budget input: a low per-user headline is not comparable with BoardPro’s board subscription until the same readers and committees are included. Confirm file limits and volume terms in the selected offer. Boardable official source.
Nasdaq Boardvantage
Nasdaq Boardvantage supports meeting materials, offline access, annotations, permissions, approvals, voting and signatures. Its public page describes AI summarization and draft minutes, while separately marking an AI Assistant as coming soon. For a board evaluating institutional-history search or conversational answers, that distinction matters: a future capability should not become a reason to sign for functionality assumed available today. Nasdaq Boardvantage official source.
Nasdaq describes pricing as all-inclusive without upcharges, and a scalable scope across entities, subsidiaries, committees and teams. It still requires a pricing conversation rather than publishing a universal amount. Obtain the precise organization, users, connected services, support and renewal scope in writing. The all-inclusive statement is a reason to clarify the commercial boundary, not evidence that every separate Nasdaq product or future feature is in the contract. Nasdaq Boardvantage official source.
Which purchase fits your operation?
Choose BoardPro when a per-board subscription and defined committee costs fit; Boardable when a known participant roster makes per-user packaging practical; OnBoard when committee breadth and tiered meeting workflows fit together; Diligent Boards when the wider governance operating scope is justified; and Nasdaq Boardvantage when its scoped enterprise portal matches the entity structure. Normalize participants, committees and the approval workflow before comparing price.
Agree on ownership of approved minutes, confidential sections, retention and departing-member access before importing archives. AI-generated text should pass the same approval responsibility as any other draft. A board with a simple document-distribution need may find its existing tools sufficient, but a board losing decisions across email and folders should evaluate the complete record lifecycle. No portal subscription establishes sound governance on its own.
For related decisions, compare business file sharing for external access and ownership and electronic signatures for approval handoffs.
By Toolverly Editorial, with AI-assisted research and drafting. Product information checked October 27, 2026.
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