A visitor management system should make arrival understandable for the guest, visible to the host, and manageable for the people responsible for the building. The task is not finished when a visitor enters a name on a tablet. Someone must receive the notification, know what happens next, and maintain an accurate record when the visit ends.
This comparison examines Envoy, Sign In App, VisitorOS, Vizito, and Greetly using official features and pricing checked on September 28, 2026. We have not conducted hands-on testing or assessed physical security outcomes. The focus is choosing a practical arrival, notification, and visitor-record workflow, including the differences between site subscriptions, visit allowances, and hardware-inclusive offers. Dollar amounts in this guide are USD.
Map a visit from invitation to departure
Describe at least three visit types: an expected guest, an unexpected arrival, and a returning contractor or partner. For each, decide who is responsible, what information is needed, and how the front desk handles an absent host. Avoid collecting extra details simply because a form field is available.
Booking time and recording arrival are related but separate decisions. Our appointment scheduling comparison covers arranging the meeting. If visitors need to acknowledge documents, distinguish that reception step from the broader agreement workflows discussed in our electronic signature software guide. Select the arrival process on its own operational requirements.
| Product | Evaluation focus | Verified price example | Scope to confirm |
|---|---|---|---|
| Envoy | Visitor operations within a wider workplace environment | Visitors Premium $362/location/month, billed annually | Enterprise integrations and location hardware |
| Sign In App | Site-based sign-in without per-visitor billing | Core $630/site/year in USD | Enhanced or Pro features; optional hardware |
| VisitorOS | A configured visitor system with managed hardware | Corporate starts at $225/month | Contract term, deployment scope, and add-ons |
| Vizito | Location-based plans with explicit visit allowances | Standard $29.95/location/month, billed yearly in USD | 100 visits/month on Standard |
| Greetly | Custom check-in and host notification workflows | Essential $99/month, billed yearly | Site coverage and Pro-only capabilities |
Envoy
Envoy is worth evaluating when visitor operations sit within a larger workplace program. Its pricing page lists Visitors Premium at $362 per location per month on annual billing. A Basic option supports up to 100 entries per month, while Enterprise requires a quote for more advanced requirements.
Strength: Premium includes capabilities such as branded sign-in, visitor photos and badges, host-facing reception tools, documents, and analytics. This provides a useful basis for evaluating how the arrival record supports both the front desk and the person expecting the visitor.
Limitation: a location-based software subscription is not the whole deployment budget. The vendor notes that locations typically need associated hardware such as an iPad, stand, or badge printer. Advanced integration requirements also need an explicit tier assessment rather than an assumption that every workplace capability belongs to Visitors Premium.
Best fit: organizations coordinating a consistent arrival experience across workplaces. Pilot one location with real variations in host availability. Confirm that someone owns unacknowledged arrivals and that the process remains understandable when a regular receptionist is away. A notification sent successfully is only one part of a completed handoff.
Sign In App
Sign In App uses site subscriptions with broad usage allowances. Its USD pricing view lists Core at $630 per site per year, Enhanced at $1,260, and Pro at $1,890. A site subscription includes unlimited employees, portal users, monthly sign-ins, and connected iPads, subject to the vendor’s site definition.
Strength: the model makes it possible to budget around locations instead of estimating every visitor. Core covers the essential visitor workflow and companion app, while Enhanced adds areas such as a pre-visit portal and ID scanning. Pro includes SSO and SCIM, unlimited SMS, and additional service options.
Limitation: optional hardware is separate, and different postcodes or ZIP codes require separate site subscriptions under the published definition. Extra devices at one qualifying site do not mean unlimited locations. Select the required features before treating the Core price as the complete solution.
Best fit: workplaces with variable visitor volume that prefer a site-based allowance. Test both guest and employee sign-in paths without assuming they should collect identical information. Ask the team to demonstrate a visitor’s departure and the resulting record, since an accurate arrival list can become misleading if checkouts are routinely missed.
VisitorOS
VisitorOS is the visitor management product presented within FacilityOS. The current pricing page lists Corporate starting at $225 per month and Enhanced starting at $299, with Enterprise quoted separately. Corporate includes a managed 10.9-inch iPad, configuration and deployment, support, and unlimited users, visitors, and sign-ins.
Strength: hardware and deployment are part of the stated offer, making this a different buying proposition from a software-only tablet subscription. Corporate also lists notifications, directory integration, SSO, configurable flows, visitor data exports, and reporting. Enhanced expands areas such as touchless arrival, pre-registration, and badge printing.
Limitation: the starting monthly figure does not settle the full contract term, number of deployment points, or add-on scope. FacilityOS also sells separate modules for other facility workflows. Do not use the VisitorOS starting price as the price of the entire platform.
Best fit: facilities teams wanting a configured system and a clear equipment-support relationship. Request a proposal for the exact entrances, devices, visitor types, and integrations involved. During evaluation, simulate a device problem and an unavailable host. Establish which incidents your staff handle and which require vendor support before relying on the system for daily arrivals.
Vizito
Vizito combines a location-based subscription with explicit monthly visit allowances. In the USD view checked, Standard was $29.95 per location per month billed yearly for 100 visits, Pro $59.95 for 300, and Enterprise $99.95 for unlimited visits. The pricing page also offers other currencies, so compare the same selected currency when obtaining a proposal.
Strength: unlimited hosts, administrators, and kiosks within the location separate staffing and entrance needs from the visit counter. The offer includes configurable sign-in flows, pre-registration, contactless arrival, notifications, and visitor-record export capabilities. Enterprise adds features such as SAML SSO and directory synchronization.
Limitation: a visit means a check-in, not merely a unique individual. A returning person can therefore consume multiple visits across repeated arrivals; a pre-registration without arrival does not count. Busy offices should model their actual traffic rather than only the number of distinct external contacts.
Best fit: locations that can estimate visitor volume and want a clear allowance-based comparison. Use an ordinary week plus an unusually busy event day in the pilot. Confirm how administrators track usage, what happens when the allowance is approached, and whether the selected notification and directory setup meets daily needs.
Greetly
Greetly emphasizes configurable check-in and host notification. Its published plans list Essential at $99 per month and Pro at $159, both billed yearly. Essential includes unlimited users, check-ins, and hosts, along with touchless arrival, pre-registration, visitor photos, document signing, and multiple notification channels.
Strength: a team can evaluate how different types of arrival trigger different instructions and notifications. This matters when the same entrance receives clients, interview candidates, deliveries, and service providers, and those groups should not all follow an identical path.
Limitation: badge printing, two-way text, automated communications, ID-related features, multi-kiosk support, and remote or automatic checkout are listed under Pro. Also confirm the location coverage of the proposed subscription; unlimited check-ins should not be interpreted as unlimited sites or equipment.
Best fit: offices that want to tailor the front-desk experience around practical routing and communication. Test a guest who cannot find the right host and a delivery that needs a different recipient. Review the fallback instructions on the screen. Clear, short directions can matter more to the visitor than a large collection of optional administrative features.
Evaluate the entire reception process
Give each finalist the same scenarios and record what happens after submission. Does the right host notice the arrival? Can a colleague take responsibility? Can staff correct a mistake, record departure, and retrieve the right visit without exposing unrelated records? Include a visitor unfamiliar with the system and someone operating from a phone.
Review data fields, access roles, retention settings, export options, and hardware responsibilities with the people who will own the process. Decide what staff should do during a network interruption or device failure. The appropriate operational policy depends on the workplace; purchasing a product does not establish it automatically.
Envoy deserves attention for wider workplace coordination, Sign In App for site-based usage, VisitorOS for a managed deployment offer, Vizito for explicit visit allowances, and Greetly for configurable arrival communication. Build the final budget from locations, traffic, equipment, integrations, and support. Choose the system that makes responsibility clear from invitation through departure, including the exceptions that happen on an ordinary busy day.
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